Privacy Notice
A privacy notice is designed to inform data subjects (living individuals) what personal information is collected, for what purposes it is used, who it may be shared with, how long it is kept and how to obtain a copy. This notice explains in general what The Ascot District Day Centre does with personal information.
Who is The Ascot District Day Centre
The Ascot District Day Centre provides a place to which the elderly of the district may spend the day partaking of the various activities on offer and receive a healthy lunch as well as tea/coffee mid morning and afternoon. The centre is funded by donations & a small charge to members.
The lawful basis for processing personal data:
The Data Protection Act 1998 (DPA) has been superseded by the General Data Protection Regulations (GDPR). The lawful basis for the Ascot District Day Centre to process personal data under GDPR is as follows:
Article 6 (1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Where the Ascot District Day Centre relies on consent to legitimise processing of personal information, clear details of why will be provided. Consent can be withdrawn by a Data Subject at any time.
How personal information is obtained:
To enable the Ascot District Day Centre to deliver the services it is responsible for information that may be obtained from data subjects or provided by other services and partner agencies involved in delivering services.
What type of information is collected:
The Ascot District Day Centre collects names, residential addresses, email addresses and other relevant personal details. Information is collected using paper-based forms or electronically, by telephone or during face-to-face contact.
How does the Ascot District Day Centre use the information provided:
The Ascot District Day Centre uses personal information to provide specific services to data subjects. The Day Centre only uses personal information for the purposes for which it has been obtained.
Who may the Ascot District Day Centre share personal information with and why:
The Ascot District Day Centre will not share personal information with any other parties, except where required to carry out its duties and functions or where required by law
Who has access to the personal information:
Personal information is accessible on a need-to-know basis. The Ascot District Day Centre staff and trustees may be granted access and are obliged to respect the confidentiality of personal information.
For how long is personal information retained:
Personal information is retained for as long as necessary to deliver the specific services. Some personal information is retained for specific lawful periods.
How to request a copy of personal information:
People have a right to request and receive a copy of their personal information. To exercise this right please e-mail or write to:
The Manager
ASCOT DISTRICT DAY CENTRE
THE CHANDLER CENTRE
BAGSHOT ROAD
SUNNINGHILL
ASCOT
SL5 9PD
Tel: 01344 624923
Email: office@ascotdaycentre.org
It is helpful for a description of the required personal information to be provided in the e-mail or letter including whether all the personal information held by the Ascot District Day Centre is required or just that from a particular service.
How the Ascot District Day Centre keeps personal information safe:
The Ascot District Day Centre staff who have access to and are associated with the processing of personal information are obliged to respect the confidentiality of personal information. All access to personal information is controlled by secure computer logins and passwords, as well as locked filing cabinets.
Personal information will not be disclosed to government institutions and authorities except if required by law or other regulation.
How to complain about how the Ascot District Day Centre processes personal information:
The Ascot District Day Centre strives to meet the highest standards when collecting and using personal information. Complaints are taken very seriously, and data subjects are encouraged to bring any issues to the Day Centre's attention.
To do this either e-mail or write to:
The Manager
ASCOT DISTRICT DAY CENTRE
THE CHANDLER CENTRE
BAGSHOT ROAD
SUNNINGHILL
ASCOT
SL5 9PD
Tel: 01344 624923
Email: office@ascotdaycentre.org
Additionally data subjects have a right to complain to the Information Commissioner, the regulatory authority.
The contact details are:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
Email: casework@ico.org.uk.
https://ico.org.uk/